Sample Vacation Rental Deposit Refund Letter (No Damages)

    refund letter for vacation rental depositsWhen you're ready to send your deposit refund check after you have confirmation from your housekeeper that there was no damage or theft, it is helpful to include a letter for your guests.  Handwritten notes add a nice, personal touch.  You could also include a business card or magnet so your renters can contact you again.


    Similarly, if you refund the security deposit via credit card, you might want to send your renters a quick e-mail to let them know.



    Your name
    Your address
    Your city, state, ZIP
    Your phone number
    Your e-mail address
    Your webpage address

    Today's date

    Dear Mr. and Mrs. Renter,

    Thank you for choosing our condominium for your vacation. We hope that you had a pleasant stay. The condo was left in good condition; therefore, enclosed you'll find your $200 deposit refund.

    If you wish to rent again, just call or e-mail me. I will start taking reservations for next year in September. I do book up quickly so just keep that in mind if you're set on particular dates.

    Looking forward to hearing from you again.

    Thanks again!

    Mr. and Mrs. Vacation Homeowner

    Download our deposit letters here!