Sample forms and checklists

    sample contracts for vacation rentalsWhether you're just getting started or trying to simplify your processes, our sample forms, contracts, and checklists will help you manage your bookings and your property.

    From the moment you decide to rent your vacation home to travelers until the time your first guests arrive, you'll want to create clear and thorough processes to keep your vacation rental business organized.  You can use these forms and checklists as a guideline and download the printable versions so you can edit them to suit the needs of your particular property.

    Rental contract

    Your rental agreement should reiterate the details of the booking and outline what is expected of you and your renters. Some things to include:
    • Booking confirmation letter
    • Rental agreement with variations on clauses to suit the needs of multiple properties
    • Rental rules
    • Hurricane and storm policy
    • Pet addendum
    • Information about travel insurance if you require it


    Sample inquiry responses

    Learn how to save time and seal more bookings with our downloadable sample inquiry responses, which includes:
    • A checklist for responding to vacation rental inquiries
    • Sample auto-responders and email signatures
    • Suggestions for initial inquiries, canned responses, and discount requests

    Download now

    Sample directions and pre-arrival information for guests

    We encourage you to utilize the Mobile Hospitality Manager to share all of this vital information.

    Travelers today are tech savvy and on the go. Making this information easily accessible to travelers via their mobile device is ideal.

    You are in control of the information the traveler sees in the Mobile Hospitality Manager.  It's important that you spend time thoroughly adding the information via your owner dashboard and be sure you keep it up to date.


    Suggestions for what information to provide to your renters prior to their arrival at your vacation home, including:
    • Directions with local attractions, rental rules and household how-tos
    • A checklist to ensure that all necessary details are included
    • Suggestions for area tips to provide depending on the type of location

    Download Now

    Sample welcome letter and checkout policy

    Instructions for your guests upon arrival and departure from your vacation home, including:
    • A welcome letter that serves as your check-in policy
    • Emergency information to provide for your guests
    • Sample checkout policy

    Download now

    Sample renter feedback survey

    Encourage your guests to provide constructive criticism about your home with our:
    • Suggestions for questions to ask your guests following their stay
    • Instructions for using online survey tools to easily gather feedback

    Checklist: creating your vacation rental listings

    Learn how to improve each component of your vacation rental listings on:

    Download now

    Checklist: vacation home cleaning and maintenance

    Keep your home in tip-top shape with our cleaning and maintenance checklists, including:
    • Suggestions for cleaning between rentals
    • Seasonal cleaning and maintenance tasks for each room of your home and the exterior
    • Must-have cleaning items


    *Last Updated April 11, 2018