HomeAway Insights

8 Posts authored by: thale

Introducing Mobile Hospitality Manager


Like many owners, I manage a vacation rental and hold down a full time job. I do my best to be proactive about sending information to my customers, but since I book 30-40 weekend stays each year, I have a lot to manage.


Not only do I manage all of the inquiries and booking requests, but I also send a series of emails to each guest with the address, door and gate codes, recommendations and house rules. On average I send five emails per booking. Whew! It’s a lot of work. But not anymore!


Today, HomeAway is releasing the branded version of the Mobile Hospitality Manager, formerly known as “GladOwner.”  We acquired Glad to Have You in March, and we’ve been working hard to get this tool to our customers as quickly as possible.


Mobile Hospitality Manager provides a great guest experience by presenting key information to my guests (directions, access instructions, all of the great info that I’ve gathered on my property and the surrounding area) automatically over the course of a stay.


My favorite part is that the system sends emails from me to my guests depending on the dates of the stay. For example, a few days before the guest arrives, they get my welcome email with tips and how to access the property. On check-out days, the system sends them a thank you with reminders about how to leave the house. Auto-magically!


This kind of automation saves me a huge amount of time and since every email can be customized, I can give my guests a great experience with a personal touch.


But the best part of solution is the mobile app which guests use. I have the usual “binder of info in my property, but the mobile app makes it easier for the traveler to carry all the info about the house and the destination in their pocket (how to use the espresso machine and the hot tub are my top requests!).  The guests use of the app has really reduced the amount of time I spend answering questions like “where is the pool cover key?” or “can you recommend a good winery?”


The feedback from my guests has been outstanding and many folks have been mentioning the app in their reviews.


There are a few hidden gems and details that are worth calling out that I’ve learned from using the app:


  1. The Mobile Hospitality Manager is manageable in the HomeAway mobile app
  2. HomeAway sends an invitation to the app for all ReservationManager and online bookings, but for other bookings (like that repeat guest or your best friend) you need to create a reservation on the calendar and make sure it has a valid email address so that your guest can receive the invitation.
  3. Make sure you put lockbox instructions, door codes, etc. into the app.
  4. The more info you put into the app, the better the experience for your guests. If you don’t add content, HomeAway auto populates the app with info from your listing and makes recommendations based on the location of your property.
  5. If you are already using Glad to Have You, then you can easily export your content for import into the new HomeAway Hospitality Manager.
  6. The app changes for the travelers over the course of a stay. For example, I might give my guest access to the application well in advance of a booking, but the app won’t provide the address and keycode info until 14 days before the stay. And on the day of arrival, the application presents “check-in instructions” and “find my rental” right at the guests’ fingertips. At checkout time, the check-out instructions appear at the top of the app’s view.
  7. You don’t have to guess what the traveler is seeing in the app; you can preview their experience at any time through the “My Guests” tab in the Manager.
  8. I use the “My Guests” view all the time - it tells me when travelers are arriving and what emails are being sent to them as well as the all-important “edit rental access” button and the switch which allows guests to see “access my rental,” “find my rental,” and “driving directions.”

With smartphone (Android and iOS) penetration somewhere between 70-80%, it’s a good bet that at least one of your guests has a smartphone.  And in a recent survey, more than 70% of travelers prefered to access information about their vacation rental stay from a mobile device. If multiple guests in the party, they can each access the app.  Think about your own travel experience: we all use our smartphones when travelling for maps and email - so now your house can have an app!


We are excited to put this into your hands, and so we’ll be rolling it out over the course of August for HomeAway and VRBO customers. Try a mock reservation for yourself to see how it works - we think you and your guests will love it!


Enjoy and as always, keep your ideas and feedback coming!


Tom Hale

HomeAway Chief Product Officer

HomeAway is very excited to announce this morning that we have acquired mobile hospitality app developer Glad to Have You.  The core of their solution is a mobile app that helps vacation rental guests have a great stay by providing them access to useful information about the property they rented and the destination they are visiting. Check out this video for a quick overview. 


HomeAway and Glad to Have You have had a relationship on the property manager front for some time and many of you property managers reading this have likely used their GladProfessional Guest Management system before.  We’re going to continue to enhance and invest in this great product for property managers, and now help expand vacation rental owners’ use of the system.


In the last few months, Glad to Have You launched a new product: GladOwners, targeted at the owner who is managing their own property.  And we’re excited to announce that today; HomeAway customers who are vacation rental owners have access to the service free of charge.


GladOwners and GladProfessional both provide guests a mobile app to access information about their stay and the home they’ve rented.  Once an owner/manager books a guest to stay in a property, the guest can download the app to get:


  • Directions to the property
  • Check-in/check-out procedures
  • Door lock codes 
  • WiFi network information and passwords
  • Smoking/pet policies
  • Local restaurant recommendations, activities, points of interest
  • How-to guides for the home’s tech services (TV, computer, alarm system, etc.)
  • And much, much more


The Glad to Have You app also allow guests to send immediate service and maintenance requests to the owner or manager.  Post-stay, guests cab leave a review of the property as well as photos from their visit in the property’s Digital Guestbook.


The property manager-specific app, GladProfessional, enables property managers to deliver a complete mobile hospitality experience across hundreds of properties and thousands of bookings each year. GladProfessional also provides a version of the mobile app that can be branded with the managers’ company logo. Managers have access to a very detailed dashboard for all of their properties – including the guest contact information, check-in/out times and correspondence history.  The information is then stored within their system to make it easy to continue to reach out to guests both during and after their stay.


The enhanced features and the ability to provide unique service to guests on such a large scale makes GladProfessional very valuable to a manager who can reduce their costs of managing hundreds of bookings, and more than 350 managers are already seeing a great ROI on their investment which can start at only a few hundred dollars per month depending on how many listings managed in his/her inventory. 


HomeAway will continue the high standards of service that have made GladProfessional a hit, and we will be investing in the team and the product to make it even better.  Managers who are interested in learning more about GladProfessional can do so here or call 1-855-Ask-Glad.


If you are an existing customer, check out this FAQ: http://www.gladtohaveyou.com/homeaway-and-glad-to-have-you-acquisition-faq/


GladOwners is much simpler than GladProfessional and is really optimized for less than 10 properties. The app does not have the same level of custom branding or as extensive messaging and analytics capabilities, but is an excellent tool for the owner who is looking to deliver a really professional experience or just making their vacation rental experience stand out.


For owners listing on HomeAway.com and VRBO.com in the U.S., use of the app is completely free.  This is a great benefit for HomeAway customers, considering the price of GladOwners is $99.99/year (or $9.99/month).


HomeAway customers can visit http://www.gladtohaveyou.com/welcome-homeaway-owners/ to learn more about the full capabilities of Glad to Have You, receive a free demo and sign up!


I’ve been using Glad to Have You Owners at my vacation rental. My guests love it because it makes the experience of staying in my house easy and seamless. And I love it because it reduces the amount of work I have to do to deliver an awesome experience by automatically sending welcome, check-in and check-out communications and by being the first place my travelers turn to with a question:


”Where is the key to the pool cover?” or

“What is the best place for sushi nearby?”


While I have all this information in the “black binder” I keep in my home as an information resource, sometimes people don’t find it–and everyone always has their mobile phone with them all the time, no matter where they go.


There were three big surprises for me. The first surprise was that multiple guests download and interact with the app. In my property, which sleeps 8 guests, 4-5 of my guests for each stay downloaded and used it. The second big surprise was how often the guests were using the app. Each one said they checked it a few times a day. Granted, the door and WiFi codes were in the app, but this made me confident that the information was very useful. And when I spoke to my guests, they all loved the convenience of the app.  They loved the extra touches of hospitality that the app provided, like the excellent winery recommendations as well as my selections for the best nearby walks and kid friendly activities.


And I am not alone in loving GladOwner: The property managers we’ve been talking to love the product. And if you are an owner, check out out what vacation rental owner and design professional Tyann Marcink said in her review of the app.  


We are very excited about Glad to Have You: we believe it is going to revolutionize the guest experience. But don’t take our word for it – check it out.


Warmest regards,

Tom Hale, HomeAway Chief Product Officer

[Editors Note: This blog post was updated on 1/27 to address the comments below the post. What follows is the original post, plus an annotation at the end which includes the feedback on individual comments. Thanks!]


History of Quotable Rates


“What are quotable rates?” On each listing, owners and managers set the rental price on their properties; and those rates are published onto the property’s listing.  The listing, along with its rates are presented in search results if a traveler requests an instant quote and enters travel dates when searching. 


Last year we rolled out the first version of quotable rates, enabling owners and managers using HomeAway websites (including VRBO) around the world to present a quote to travelers when they entered dates for a stay.


As of August, more than 50,000 listings have incorporated quotable rates.  However, the process didn’t work for everyone, so we allowed owners and managers to opt out. Since the initial launch, our team has held thousands of conversations with owners and managers about what they want from a quotable rates application and in response to those talks, we spent the first part of this year working on improvements to our rates application. In August of 2013, we started rolling out a new application, and as of today, more than 150,000 listings employ quotable rates. Our approach was measured: we monitored feedback from our owners and managers and tracked the inquiry performance of listings with quotable rates.


As we previously communicated to you, we've taken the final step in making quotable rates the default by removing the ability to switch back to older rates applications.


Therefore, I suggest you budget a couple of hours of time to make the transition to the new rates application, gauge how other properties in the area are priced and consider your competitive pricing strategy.


We have some great resources, including an FAQ, and suggestions on how to make the transition here: http://help.homeaway.com/articles/en_US/Article/Quotable-rates-FAQs?&. And our customer support teams are ready to help educate you on the core concepts of quotable rates.


Why Quotable Rates Are Important For You:


Listings that use the quotable rates application get more inquiries and bookings than listings that do not use quotable rates. Here’s why:


  • Adoption of the application improves sort position; a vital factor for how many times your property is viewed in search results.


  • Quotable rates enable our sites to display pricing in search results, enabling travelers to filter and sort by price to easily find properties in their desired price range.


  • Travelers can also enter dates into search and view prices, which is key because travelers who enter dates are up to four times as likely to inquire on your property than travelers who don’t enter dates.


  • The new rates application enables our systems to also display a price in the search results of our global network of sites (such as HomeAway.com). This means that travelers on other sites get the “best view” of your listing in our search results. Before, our sites couldn’t even quote VRBO listings with unstructured text-based rates (see the image below).


Sonoma_Vacation_Rentals__Houses_for_Rent_in_Sonoma_CA_on_HomeAway__Lodging_in_Sonoma.pngAs you consider setting your rates, keep in mind that the bulk of travelers are not familiar with vacation rentals. Our research shows travelers tend to find complex rate structures and discount plans overwhelming. They require fast and easy price comparisons and become frustrated when they feel price there are hidden fees and opaque policies.


Addressing Your Concerns:


Some of our customers have voiced concerns about quotable rates.  Let me attempt to address those concerns below:


“Quotable rates require online booking and I will not be able to control who books my property

Quotable rates does not require you to adopt “Book it Now.” You can be an owner or manager who works exclusively with inquiries and still use quotable rates. When owners first hear about "Book it Now," some believe that it means that they must accept bookings without ever talking to the traveler and without any control over who gets to stay.


As vacation rental owners ourselves, we realize that interaction between owner and traveler is an important part of the vacation rental experience. Every vacation rental is different, and managers and owners want control over who stays in their property. Plus the personal dimension of vacation rental travel is what sets our industry apart.


“Quotable rates means HomeAway is preparing to force me into a commission model.”

We recently introduced a commission model (AKA pay-per-booking) but it’s up to you to choose which model is best for you. HomeAway CEO Brian Sharples has been clear about the HomeAway strategy: subscriptions are core to HomeAway’s business model.


“Quotable rates means that HomeAway will be giving inaccurate price quotes.”

The rates you quote must be reflective of what you intend to charge. That’s why the rates application includes concepts like seasonal rates, event rates, damage deposits, taxes, fees and rate breaks. We include pricing per person and increased rates for weekend nights (and for however you define weekends).


However, in talking to our customers we learned we cannot solve for every case. It would make the rate application unusable and overly complex. So while we kept it simple and you can note special cases via the notes field – just as you always have on HomeAway sites. For example, if you have a higher security deposit for larger groups, or a rate break for stays of 11 days or more, or give an free day for stays of 6 nights, or charge a different rate for children than adults, put it in the notes. 


You can still talk to your customers before they book with you. You can find out if you need to discount to close the sale, or if you need to charge an extra fee because they are bringing a large dog. As in the past, you are in control.


“Quotable rates requires a lot of work to set up.”

Depending on the complexity of your rates and the seasonality of your market, setting rates can take some time. However, once you have set up your quotable rates, the quote tool in Reservation Manager can generate quotes for travelers and attach it to your inquiry response. You do not have to adopt payments or "Book it Now" to use the quote tool.


In closing:

It takes time and effort to adapt to new systems. But because the listings that have adopted rates have seen increases in inquiries and bookings, we believe it’s worth it to you. And our support team is standing by 24/7 to help you through the transition.


We know that bringing travelers to your vacation rental is the core value we deliver to you. But as the vacation rental industry grows and expands, we can’t stand still: we have to ensure our marketplace is the best to bring you those customers.


As always, your feedback, and comments are welcome.


Thank you,

Tom Hale

HomeAway Chief Product Officer


>>>>>> Updated content from 1/27/2014 to address feedback from comments below:


Thanks to everyone for taking the time to comment on this blog post

We appreciate all of the comments and feedback: there are many good suggestions and ideas here. I want to take a few moments to a) let you know what our next steps are with regards to the rate application; b) address some of the comments here; and c) request that you direct feature requests and comments to this thread.


We are definitely listening to you, and for those of you feeling frustration, we are working on your behalf to advance our rates application to better meet your needs. However, it’s important to note that there are many owners who have successfully adopted quotable rates.  As of today, we have over 230,000 listings with quotable rates across all HomeAway sites and we are adding several thousand each week. In January alone we’ve added another 34K listings to quotable rates. Source: HomeAway internal reports.


Special cases and exceptions

There are still owners who have special requirements. For those owners, we suggest you use the notes and description fields to communicate your discounts, rate breaks, or special offers that are not currently supported by quotable rates. While this workaround of placing a comment in your notes or listing description for special cases is imperfect, it does allow us to solve for a wide range of variability in pricing models, pricing strategies, and special cases. 


Pricing is important

We know that pricing your property is a critical factor in your vacation rental success and that there are as many approaches to using pricing to distinguish your property from your competition as there are owners.  While we believe we solved for the majority of approaches to pricing with seasonal and event rates, flexible weekend definition, per person pricing, weekend, weekly and monthly price breaks, customizable fees and discounts that can be marked taxable or non taxable, changeover days, payment terms, calculated taxes and other features, there are some owners who must use the notes field to explicate their pricing or promotional strategy.


You can see from this google query (site:vrbo.com "quotable rates" -inurl:help) some of the strategies users are employing to communicate pricing offers outside of quotable rates. As of 1/27, Google counts ~100 listings on VRBO which include the phrase “quotable rates” in their notes or description, and most of these listings are accommodating for some special edge case. However, with nearly 117,000 listings on VRBO with quotable rates today, this is less than .1% of owners.  While a significant majority of our customers are making quotable rates work for them without having to note exceptions, even this relatively small number is worthy of our attention and focus. This is not meant to be an exact count, but it does give you a sense of the number of owners who are using this workaround.


Test your rates, please!

As a side note, if you do move to quotable rates, we encourage you to take a very active role in determining if the rate quote engine is pricing your property the way you want.  Please take advantage of the “test rates” function so that you can see how the system is generating quotes for you. One of the reasons quotable rates triggers strong reactions from owners is because pricing is so important. So take the time to test your rates by entering dates and seeing what the system is quoting for you.


We measure traveler behavior

It’s also very important to realize that we are looking at traveler behavior across millions of site visits and hundreds of thousands of listings, and as a matter of course, we A/B test our features to determine which implementation drives more inquiry and booking behavior. We are passionately committed to doing the absolute best job we can for you, and we use data to measure and optimize our sites to maximize your return. We are your partners, and we work very hard for you.


As we’ve studied quotable rates, we continue to see that properties with quotable rates are generating upwards of 20% more inquiries than those without because of a combination factors including sort order, listing quality, and high intent travelers sorting and filtering by price. Source: HomeAway internal reports, listings in the classic tier only on all HomeAway, inc sites.


Given that we implemented quotable rates primarily at the request of travelers who were frustrated by the difficulty of sorting and filtering by price, as well as the inefficiency and opacity of vacation rental pricing, we are encouraged by these results. But we also recognize that for those of you with particular rates concerns, learning that your competition is generating more inquiries because they have successfully adopted quotable rates may not be particularly welcome news.


But here’s a ray of light for you, as some new capabilities are already under development – and we’ve prioritized the ones we’ve heard about most frequently from our community.


Here’s the list of features currently under development for release in Q1:


  • Updating calculation for weekly and monthly rates
  • Reducing the steps to save a rate plan by removing the requirement to “test rates” before saving
  • Adding 60 and 90 nights as minimum stay options for longer term rentals
  • Adding children to count as part of per person rate plans (a common request on this thread)
  • Aligning the max guest count for per person rate plans with your maximum occupancy for your listing


As we look ahead, we’re also planning the following features, though these will likely take longer than Q1 to implement:


  • Additional tools to create price breaks based on length of stay
  • Additional fees that a traveler can opt into (such as pool heating fees, etc)
  • Fees based on length of stay (eg, a $5 per night fee for internet)


Specific feedback for commenters

With that, I’d like to move to some of the requests on this thread. If you have additional requests about rates, please add them on the main rates thread here.


@eastcoaster – I am glad that I was able to get your old rate cards to you so that you could quickly create your rates in our new quotable rates application. Congrats on getting your listings on Quotable Rates.


@bygeorge – please note that we allow up to 52 separate seasonal and up to 12 event rates. The average quotable rate card has 8 seasons or event rates, so your requirement for four seasons should be able to be met with quotable rates. You can have different rates, minimum stays, and per additional guest fees by season. That way, you can charge a different additional guest fee for high, shoulder, and low seasons. If you need help setting this up, private message me and I’ll get you in touch with someone to help you.


@echo and @mrmooper  clearwatercabin – thanks for the request to count children in calculation for per person fees. This feature is currently under development.


@ann12345  Every member of C-team owns and manages their own property, and a few of us manage multiple properties. It’s very clear to us that there is no “one size fits all” when it comes to vacation rentals, so we do our best to accommodate the variety of property types, sizes, seasons, approaches to renting, and owners. It is important to realize that travelers do ask us for the ability to sort and filter listings by price. We do recognize that no two properties are the same, the cost of a vacation rental stay is a critical variable in making a decision on which property to stay in.


@marshall we send newsletters out to all owners, unless that owner has unsubscribed from our email communications. If you want to keep up-to-date on changes and developments in our product, I might suggest you visit the “product updates” group. From there you can subscribe to that group and get notified whenever anything is posted there OR you can direct your email client or RSS reader to get regular updates.


@judis  You wrote “You guys are trying to make this a 'cheap tickets' or hotels.com type site”. I am not sure exactly what you mean by this. However, we are responding to traveler desires to be able to efficiently and quickly find the right property for their trip, and a big part of that is knowing the cost of a stay.


@bwine You wrote “We should be able to opt out and respond with our own quotes”. There is nothing stopping you from responding with your own quotes. However, we are committed to the course of moving to quotable rates. You might address your concern that smaller parties do not know they can rent only a portion of your property by communicating this in the description or headline.


@ susaninrehoboth You requested “space for notes under each section of quotable rates”. Is your request for more notes in the rates table or in the detailed quote itself? We did test longer text in the detailed quote (the “popup window which shows the line items for a quote”) and it reduced conversion. We believe this is because there is a limit to how much text travelers are willing to read. Private message me if you want to continue the conversation. 


@ margaret you wrote “at 30 days the rate quote is grossly inflated. I have been told this is the way it has been programed to calculate.” Long stay rates are tricky. The way that it works today is that if if you set a monthly rate (of say $6000) AND the traveler is requesting a stay of 30 days or more, the rates engine divides the monthly rate by 30 to create a nightly rate of $200, and then multiplies by the number of nights the traveler is requesting, so long as it is greater than or equal to 30 nights. This works well for 30 day months and 31 day months (January, March, May, July, August, October, and December) For the longer months, if you choose the nightly rate you want for a 30 day stay (say the $200 per night in the example of a monthly rate of $6000) the quotable rates engine will calculate the right price for a 31 day stay, that is 31 * $200, which is the correct price. However, this does not work for February. As a workaround, you might consider create a seasonal rate for January 31 – Feb 28, set a 28 day minimum stay (if you only want to rent months) and set the exact price you want for a 28 day stay.  


As a side note, the quotable rates engine calculate a stay that is longer than a week and shorter than a month by multiplying the number of nights * the average nightly rate for your week rate for that season. For example, if you enter a weekly rate of $1400/week, when someone asks for a 22 night stay, the rate engine will calculate as follows: the average nightly rate for a week is $1400 divided by 7 nights = $200 a night. For a 22 night stay, this would equal $200 * 22 = $4400. For the sake of history, Quotable Rates version 1 allowed per night pricing to be set with discounts for ANY length of stay. However, the vast majority of owners created rate breaks at 1 week and 30 days, so we adopted that in the name of simplicity.


@gdebba You mentioned that you have to have a weekly minimum (from an HOA?) but often rent nightly rentals. We have heard of other properties that have to advertise a weekly minimum but want to sell nightly. I might suggest you prominently feature a message (in your headline, description, and “more info” about rates) that travelers should contact you for shorter stays. 


Wrapping it all up, resources, and a webinar on rates

In conclusion, I want to thank everyone again for their comments and feedback. Pricing is critical to your success, and rates are just a mechanism to help you present your best price to a prospective traveler. We’re trying hard to strike a balance between giving you the flexibility you need, giving travelers what the efficiency of a price quote, and not making the rates application too complex for the vast majority of users. And we are committed to working hard for you to improve quotable rates.


In the meantime, we have some great resources that can explain the basics of quotable rates here. If there is specific information that isn't explained or you would like to know about, let us know.

We will be holding a webinar to go over that strategy and tactics of quotable rates on Friday 1/31.  If you want to join, the info is below:

Friday, January 31, 2014
3pm-4pm CST

You can sign up here:


As a final note, I’d like to direct everyone to this thread about “feature requests” here. That’s where you should direct your feature requests for quotable rates as we’re using that as a tracking thread. We will no longer be accepting comments on this thread.

Today we’re so happy to announce the launch of the new HomeAway® Vacation Rentals mobile app for the iPhone and iPod Touch, supporting VRBO®, HomeAway.com®, HomeAway.co.uk™, Abritel®, and HomeAway.de™ / FeWo-Direkt®. I am especially proud of the new app because we listened to you and it’s built upon your feedback and designed  to meet both owner and traveler needs.

As an owner, have you ever wished you could respond to a traveler inquiry while checking your phone under the table during a meeting? Ever wished you could mark your calendar as up-to-date when you're in line at the grocery store? Have you ever wanted to call a traveler while you're traveling and book them right after you get off the phone?

For owners, the app makes it quick and easy to do all those things, and more, to help you manage your vacation rental while on-the-go. Everything you do on your phone also updates your owner dashboard. You can:

  • Respond to inquiries quickly using templates from your owner dashboard;
  • Manage the calendar for your property, including for multiple properties or units;
  • Send a quote to travelers right from your phone with pre-populated quotes from your owner dashboard;
  • Send a payment request from your device when you're ready to book;
  • Check a traveler's payment status right from the calendar reservation;
  • Call potential guests directly from an inquiry or calendar event from wherever you are.


We worked really hard to develop high-quality owner features that you can use every day. It's not everything (we haven’t tackled the ability to buy a subscription or edit a listing…yet), but we’re happy to provide the things you use constantly to manage your business with HomeAway.


The new app is not limited to the U.S., either. We made a concerted effort to support everyone interacting with us on our five biggest sites around the world. Owners and property managers can now use the new HomeAway mobile app if you’re enrolled in ReservationManager with listings on HomeAway.com, VRBO, HomeAway.co.uk, Abritel.fr, and FeWo-Direkt.de. If you are a traveler in the U.S., United Kingdom, France or Germany, you can also use the app to search for and book the perfect vacation rental from a selection of 575,000 unique houses, villas, and even castles and yurts, from around the world.


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If you're a traveler, we understand your life can be hectic. Between soccer practice, baseball games and piano recitals, it can be hard to find time to book a vacation rental for your upcoming getaway. With the HomeAway Vacation Rentals mobile app, you can search for and find the perfect vacation rental for the perfect price. You can share properties with your friends and family from your phone via email, text or social networks. Additionally, you can also save the properties you love as a favorite and contact an owner on your phone with a call or an inquiry. It's the perfect searching tool for your vacation: quick and easy so you can be where you need to be for the important things.


How does it work?

As an owner, you can login to the app using your dashboard login information on the “Sign In” screen.


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After you sign in, you will be taken to your inbox. From here you can respond to inquiries in your inbox, send quotes and send payment requests.


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If you tap on an inquiry, you can respond to the traveler and tell them if your property is available or unavailable with just a few taps.


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Just push the Reply button, select the “Available” or “Unavailable” option, and tap the “Send” button in the top right-hand corner.


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You can also attach a quote by tapping the “Add Quote” button. We pull down an auto-populated quote for you from your dashboard so you don’t have to fill everything out. After you’ve made your changes, you can save the quote and send it with your response.


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If you toggle over to the calendar view, you can view your reservations on a monthly basis and select reservations to get more information or contact your guests.


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From here, you can tap on a reservation to view information about the traveler, including the traveler’s paid or unpaid status. You can also call the guest or send a message directly while on the same screen.


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As a traveler, you can quickly and easily search for properties at your vacation destination right from the home screen.


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You can also sign in by pressing the “Sign In” button in order to access your Favorites. You will be taken to the same “Sign In” screen above. From there, you can use your website login information to sign in, or sign in via Facebook®. After you login, you can view and add to your favorite vacation rentals in the “Favorites” section.


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If you'd like to share a property with friends and family, select that property and press the “Favorite” button. You'll see a “Share” button that you can use to send a link to that property from your phone.


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When you're ready to contact an owner, just select a property and press the “Contact Owner” button.


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You can download the application by clicking on this link: http://appstore.com/homeawayvacationrentals/


If you are a user in the UK, France and Germany, you can also find the app by searching for “HomeAway UK”, “Abritel” and “FeWo” in the App Store, respectively.


Enjoy using the new HomeAway Vacation Rentals app for iOS, and make sure to send us your thoughts and feedback through the “Feedback” section of the app!


For more information, you you can read the release here.


Tom Hale

Chief Product Officer

At the HomeAway Summit this past weekend, owners and managers gathered in Scottsdale Arizona to connect, learn, and share with each other and HomeAway employees. We'll be posting the presentations and a wrap up in the coming days.


Brian Sharples held forth on the evolution of the vacation rental industry, and Brent Bellm shared some awesome market research, while HomeAway employees and vacation rental experts shared best practices on topics ranging from social media marketing and online security to new HomeAway products. Everyone made new friends, toasted old ones, networked and kibitzed. There was even an impromptu “ideas” panel pulled together by spirited Summit attendees to generate ideas for enhancements and improvements to HomeAway’s service.


On Saturday, teams of HomeAway engineers and product managers showed off some “fresh from the lab” ideas for products in the Sneaks session. A hybrid of American Idol and a Hackathon, the Sneaks are always a popular session at the summit. The teams pitch their ideas, and the audience votes with their applause to select a winner. Some of these features are live right now so go ahead and give them a spin! (Insider Guides and the iOS Mobile App)


Sneaks are real time market feedback for HomeAway and a chance for owners and managers to influence our roadmap of coming releases.  After each demo, the Applause-o-meter was put up on the screen to measure how the audience felt about each team’s efforts. We pay close attention to which sneaks get the most applause - so the audience yelled, stomped their feet, and jumped up and down for their favorite features.


sneaks.pnglive demos.pngapplausometer.png


After the 2012 sneaks, four of nine sneaks were released as products – Automating reservations via online booking, Traveller screening via profilesfiltering and searching on VRBO, and the mobile owner app have all made their way out to owners and managers.  A fifth sneak, “fighting phishing” is nearing beta, while the others are still over the horizon. 


In 2013, two of the sneaks are available today for you to try out. See below if you want to get an Insider Guide on your listing or get our new iOS mobile app (it works for VRBO, HomeAway, and HomeAway UK) that enables you to manage you calendar, inquiries, reply with quotes, and send payment requests.


Here’s the list of 2013 sneaks and presenters:


  • The VRBO team (Melissa, Paul, and Kirk) showed how the VRBO traveler site optimizes the experience across iPads, Iphones, Android Phones, Android Tablets, and devices of every size and shape
  • Matt of the HomeAway Traveler team illustrated a way to view the properties that are the most popular with travelers, with HomeAway Leaderboard,
  • Kate showed how Panoramic 360 photographs (see an example here) enable owners to really show off their properties
  • Dustin, leader of the HomeAway Traveler Team, created an Insider Guide revealing a new way to market your properties and provide your guests with information for their stay (learn how you can add an Insider Guide here)
  • Dave from the mobile team showed how owners can manage their inquiries, calendars, and bookings from their iphone. Learn how to get the mobile app here.
  • Patrick, Tim, and Michael of the social team showed a way for potential guests to learn if they know anyone who has stayed at or reviewed your property, increasing trust for reviews
  • Jason and Patrick of Glad to Have You showed a vision for how mobile apps and home automation from BeHome247 can make for hassle-free stays and save money
  • Jacy, product manager for HomeAway owner tools, showed masked email addresses, unlimited templates, and attachments as part of a new Inbox could make your lives easier while helping secure the vacation rental marketplace.


It was too close to call a single winner, so the judges awarded a three-way tie to Panoramas, Home Automation, and the Inbox. It was a great session, and thank you to everyone who participated for all of their hard work, creative ideas, and energetic pitches.


Most of the sneaks were future concepts, fresh from the lab. But two of the products that were sneaks are live today!


If you want to create an Insider Guide like these (standalone guides here: vrbo.com and homeaway.com; and how they appear on listings on vrbo.com and homeaway) simply follow the instructions here for HomeAway owners or these ones for vrbo owners. Or just check out some of the awesome guides below:



Guide to Honokeana Cove in West Maui

Guide to to San Francisco and East Bay

Guide to Ilmington and the surrounding area

Guide to Greater San Diego

And if you want to start managing your VRBO, HomeAway, or HomeAway UK listing from your iPhone, open up itunes, and search on "homeaway vacation rentals" or learn how to get it here. Or if you are reading this on a mobile device, go here.


We hope to see you next year at the summit!




Introducing Insider Guides

Posted by thale Apr 25, 2013

Today, we’re very happy to announce the immediate availability of Insider Guides. Launched in partnership with Gogobot, this new, free product enables vacation rental owners and managers to create custom online guides that enable authentic, local experiences for travelers.


Most of us are familiar with the binder of “things to do, nearby restaurants, and helpful information” found in almost every vacation rental in the world.  Because owners and managers are familiar with the property and the area, they can save travelers time, point them at the best restaurants, and highlight hard to find “off-the-beaten-path” experiences that really make a vacation rental stay special.


However, the binder approach does have a few drawbacks. They take a lot of work to assemble, usually involving printouts, or menus, or handwritten notes and maps. They are hard to keep up-to-date as new restaurants and attractions open (or close).  Your guests can’t see it before they arrive or access it on a smartphone because the guides are not online.


Insider Guides make it easy to build a visually compelling, online guide that is rich with information (like addresses and locations) and enhanced with reviews submitted by one of the most passionate travel communities on the planet:  the 2.5 million-strong Gogobot community.


What is an Insider Guide? 

There are two key elements to an Insider Guide: The first is a list of points of interest (POI) on your VRBO.com or HomeAway.com listing. These POIs have thumbnail photos, distance to your property, and your star ratings and reviews. All POIs are displayed on your map creating a quick and easy way for you to market your property and the activities, attractions, and restaurants around it. This is designed to entice travelers with exciting and fun attractions and search engines with SEO-friendly reviews. See the screenshot below to see how POIs appear on your listing or visit a listing on VRBO.com or HomeAway.com.


The second is the Insider Guide itself. On this page, there is more information about each place (the address, for example), larger photos, and more interactive and social features. This guide is designed for the traveler to use when planning their stay or while they are on vacation.


Travelers can view the Insider Guide on a mobile device, tablet or PC, or download it into the Gogobot iOSor Androidsmartphone app. There are map views, a print view (very handy for your binder!), and options for travelers to create their own trip plan or share it with friends or fellow travelers.

The screenshots below show the various views of the Insider Guide or see an example of one here <link>


List View:



Map View:



Mobile Version:



Creating a Guide

Creating a guide is simple. As an owner or a manager, you simply head to the listing editor in your dashboard to get started.


Dashboard View:




Once you’ve named your guide and uploaded a photo, you can quickly add places from Gogobot’s extensive database, write your own review, provide your own ratings, or upload photos.  Only your ratings and reviews will show up on your listing - so make sure you take the time to add your personal and local knowledge. Gogobot built this part of the product, and it’s really slick because they provide you with suggestions that can really get your creative juices going.


Since there is no one who knows your property quite as well as you do - each guide is as unique and special as you make it. Some owners and managers will curate a list of popular attractions, while others will add “off the beaten path” attractions like the blueberry patch, flea market, coffee shop, or hike. These unique and special attractions are what unlock the deep local knowledge that will make for truly delightful and relevant experiences - which in turn will result in great reviews, happy travelers, and more bookings.


How can you take advantage of an Insider Guide?

Once you’ve created your guide, it’s up to you to determine when to share it with your guests.  Some of you will include it in all of your communications from your first inquiry response onward. Others will want to provide the link to travelers only after booking. We’ve provided a helpful “shortcut link” to make it easy to embed the link into your inquiry or ReservationManagerresponse templates or any email you send to your guests.


Not only does an Insider Guide allow you to market your property, but it also reduces the time you have to spend answering those frequent questions guests always ask: where is the nearest grocery store? What activities do you recommend? What are the best restaurants? With an Insider Guide, the answer is simple: check the link!


How do I get started?

You can get started building your guide right now. Many owners and managers have already started (see below for some examples) so don’t delay.  Here are a few tips: Make sure you add reviews and ratings! Use the photos that Gogobot provides, or add your own for that personal touch. Send it to your friends who live in the area to get them to comment. And best of all, since you have a VRBO.com or HomeAway.com listing, Insider Guides are included free of charge.  


Here are some resources to help you create a great Insider Guide:




And here are some examples to inspire you:



Enjoy creating your Insider Guide, and make sure you send us your thoughts and feedback!

Tom Hale

Chief Product Officer


Update on new quotable rates

Posted by thale Oct 18, 2012

To the HomeAway and VRBO user community:


In the past few months, there has been a steady drumbeat of concern rising in these forums from the owners and managers who use HomeAway and VRBO. In the past few days since we launched our quotable rates, it’s risen in intensity and frequency.


For those of you experiencing these concerns, please know that we are listening to your feedback, we understand your frustration, and we’re working hard to fix it.   Since the beta launch, we have already made some great headway with improvements, and we plan to continue in this manner.  We think that quotable rates will have a dramatic impact on our industry, and together we can get it right. 


As we’ve sifted through all of the feedback in these forums and on the phones, much of the concern around quotable rates centered on the following key themes:


  • Rates are not flexible enough to accommodate the way I price my property (pricing by person, setting a changeover day)
  • Rates as displayed are based on a nightly rate, not a week or monthly rate
  • The transition to quotable rates was abrupt and the tool is not intuitive, especially for people who have complicated pricing models
  • The process of getting the rates to display on your listings in a way that matches your desired presentation takes too much work, especially for customers with many listings
  • The display of the rates on the page and the calculation of special rate cases (event rates) does not always match your expectation
  • Minimum stays are not prominent enough
  • Once you've committed to the path of changing your rates, there is no “undo” to go back to the previous state.


As we designed the quotable rates product, we consulted with customers in 1:1 meetings and focus groups, we launched it as a beta in August to get early feedback, and we found and fixed defects. While thousands of our owners managed to get their rates into a format they were happy with, roughly 1 in 5 are contacting us on our support lines to get help as they wrestled with one issue or another.


Since we launched quotable rates in a limited release in early September, we’ve made the following changes:


  • Integrated feedback into a simplified rates interface (removed confusing “advanced options” and implemented clearer price break options)
  • Increased the number of seasonal rates up to 52 in order to support weekly pricing and increased the number of event rates to 12
  • Added a notes field for owners utilizing online payments to provide their guests with more context and information
  • Added video tutorials specific to rates in the owner dashboard
  • Addressed a defect that delayed the population of rates to the property listing page
  • Addressed html characters (such as <br>) appearing in the rate table on your listing
  • Corrected a defect that displayed the incorrect currency on international sites


We are in process on the following changes, some to be released in the next few days, some in the next few weeks:


  • First and foremost, we will add the ability for you to revert back to the traditional rates format.  We recognize that the changes we have made may not be sufficient for many of our users, so it is our top priority to allow you to switch back to the format that may have worked better for your property.  
  • We will update the quotable rates tool to set rates in weekly and monthly increments, not just a base/nightly rate.
  • We will implement the ability to set changeover days. For most customers we will simply display this information on the traveler site.  For those who have opted in to Online Booking, we will enforce that a reservation request honors the changeover date.
  • We will increase the flexibility of weekend rates so that you can select “do not apply weekend rates to stays more than: X nights" – this means that your price breaks for longer stays will not be “trumped” by higher weekend rates.
  • We will increase the visibility of minimum stay on your listing so that travelers cannot miss it.
  • In search results, when a traveler does not select a date range, we will display the lowest and highest rates for a property, instead of an “average” over 365 days.
  • We will implement an update to rate calculations that will ensure consistency between standard, seasonal and event rates based on the dates a traveler entered.
  • We will update the quotable rates tool to include the option to set rates "per person." For most owners and managers, we will simply display this information on their listing.  For those who have opted in to Online Booking, the system will dynamically update a quote based on the number of guests entered by the traveler. Of all of these, per person rates are the most difficult to get right, so this feature might take longer than a few weeks.
  • We will continue to monitor these forums and our support lines to prioritize and fix defects as they arise.


While I humbly respect the desire to avoid the disruption that comes with change, I’d like to take a few words to discuss why we are moving to quotable rates. It’s pretty simple: when people are making a purchase, they like to know how much it costs, and we’re trying to make it easy and consistent for travelers. Why are we doing this? Because it should result in higher demand and more qualified inquires for you.


In addition, quotable rates should allow us to:


  • accurately price your properties to reduce manual work for owners and managers in providing quotes to travelers;
  • power our search results with accurate prices (based on a date range, number of people, etc) so that our search engines can accurately sort and filter properties based on price;
  • consistently display prices to a global audience of travelers; and
  • offer the option to make properties bookable online, while giving owners and managers control over who stays in their homes


It’s this last point that deserves some discussion.


First off – we believe owners and managers like choice. And we also believe that the personal, human interaction between traveler and host makes the vacation rental experience special and different from other forms of accommodation.  It’s one of the things that makes our industry (and our community) great.


If you want to – we have built a system to enable you to provide travelers the convenience of booking online, while giving you the control over who stays in your property. You can learn more about it here. http://toolkit.homeaway.com/reservation-manager and by watching this videos and reading the information there.


If you’d rather not, that is your choice, and we respect that.


As a final word, I want to emphasize that we do our best to gather feedback about what is important to you, to discover issues that need to be addressed, and to learn about needs that our customers have that we can work to serve. We do our best to build systems and software that make it possible for you to market your listings and run your businesses. We do this because we are passionately committed to the vacation rental industry and to the owners and managers who use our tools and services. We are also committed to continuously improving, and to working hard to earn your loyalty, trust, and business.


Stay tuned for more information about reverting back to the old rates format.  In the meantime, your support, feedback and comments are welcome.


Phighting Phishing

Posted by thale Apr 25, 2012

The phishing storm is brewing


The vacation rental industry gathered in Austin, Texas last weekend for the HomeAway Summit. Owners, Property Managers, HomeAway staff, and HomeAway partners discussed the state of the vacation rental industry, saw old friends and made new ones, and compared notes.


But this year, a new word entered the conversations in the halls, over drinks, and in the content of the Summit: phishing.  Phishing, loosely defined, is the attempt by criminals to steal your online identity, most frequently via accessing your email account. While our industry continues to thrive, the threat of hackers gaining access to owners’ or property managers’ email accounts continues. If we do not pull together to fight this threat, it will affect the way travelers feel about the vacation rental industry, and ultimately, about booking your property. A storm is brewing.


For some, the storm has already come – just ask anyone who has had their email password phished. Scammers have intercepted inquiries, and ruined vacations by stealing money from trusting vacation rental travelers.  Owners and property managers have had to scramble to re-secure their email accounts and protect their reputations. And the reputation of the vacation rental industry is in question.


For most, the HomeAway Summit marked the first time that they ever heard of phishing, but they understood how both owners and travelers are at risk because of our industry’s reliance on trusted communications via email. (If you are not familiar with phishing, click here for an overview of how it happens, or read Carl Shepherd’s post on phishing.


Today, losses due to phishing are small: in Q1 2012, phishing scams affected less than 0.1% of travelers who found a vacation rental via a HomeAway website. 


But even one ruined vacation or theft of an owner or property manager’s identity is totally unacceptable. Everyone in the vacation rental industry – from owners to property managers to HomeAway – has a role to play in stopping phishing scams.  While phishing may be a relatively small problem in absolute numbers, recent activity tells us that the phishers are getting smarter and more travelers, owners, and managers are being affected.  It is clear that scammers and criminals have figured out that the vacation rental industry is a great target.


Why? Because:


  • the standard practice in the vacation rental industry is for travelers to pay large amounts of money for vacation rentals, long before the stay and sight unseen;
  • not everyone understands or uses safe and secure payment methods;
  • many people conduct their business in email accounts from email providers that have been repeatedly compromised; and
  • cybercriminals are good at exploiting communities that rely on trust and a personal connection.


Phishing is not new; vacation rentals are not the first industry to be targeted by cybercriminals. Phishers have attacked many online industries ranging from online auctions, banking, social media, travel, e-commerce, even medical and government institutions, impacting major brands like eBay, PayPal, Barclays, Wells Fargo, Chase, and Bank of America.


Everyone of us in the vacation rental industry has a lot at stake, and we will all need to work together to stop phishers.  You can do your part by guarding your email password with the same care as you protect your social security number, your bank account, and your most valuable possessions.


Our vision on how to fight phishing


So what can HomeAway do to fight phishing?  To be clear, we’ve been fighting scammers ever since HomeAway was founded.  But as we look ahead, we have come to the conclusion that HomeAway needs to take a strong stance against phishing.


We believe that we can fight phishing by:


  • safeguarding the traveler’s money by providing safe payment methods protected by strong security, such as ReservationManager™;
  • protecting owner and traveler email addresses so that phishers cannot readily target those accounts;
  • continuing to provide secure authentication so that HomeAway can ensure that only legitimate owners, travelers, and managers can access information; and most critically
  • moving interactions between owners or managers and travelers into a secure environment where everyone can be confident they are talking to each other, not a crook.


Our vision is that we can create an environment where we can protect owners, property managers and travelers with something we are calling “HomeAway Secure Communication.”  This would be a new system, envisioned only in the last few months, and which is now in development. We plan to make it available starting in the second half of this year.


This proposed system is similar to sites you may use, like Facebook, LinkedIn and others, where authentication is required by both parties before they can connect. On these sites, once two parties have decided to “trust” each other, they can converse via email. But until trust is established, they CAN still communicate keeping key elements of their identity protected.


In our vision, owners and travelers would still receive notifications and messages from each other via email and text message, but they need to reply via a secure system that does not disclose their email address.  This way, HomeAway would be able to ensure the legitimacy of the owner or property manager and the traveler.


We’ve already started: we showed one early prototype of HomeAway Secure Communication at the Summit during the HomeAway Sneak Peeks session. We demonstrated how the system will enable owners and property managers to:


  • communicate safely with travelers and only reveal their email address when they choose to;
  • have a persistent record of the conversation, payments and other events that have occurred;
  • manage their conversations, bookings and payments via mobile app; and
  • reduce manual and repetitive work for responding to inquiries, sending information about properties and managing bookings and payment.


We recognize that many of our customers rely heavily on email to manage their interactions with travelers. We also know that a system like this will represent a significant change for many owners and managers.


But it is precisely because your email account is so critical to your business that it must be protected.


We are highly sensitive to the needs of our customers and are aware of the scope of change that this solution represents. We are also laser-focused on making this solution as convenient and beneficial as possible; but we are counting on you, our customers – property managers and owners – to help us design and implement a solution that improves the efficiency and effectiveness of responding to inquiries and managing communications with your customers – the travelers.


We’re doing something different than what we normally do. We are announcing our intentions and inviting our community and customers to participate in the process of creating a solution because we believe it is critical to your future success as an owner or property manager: if travelers don’t trust, they will not rent. 


And if you have ideas, you can give us your feedback directly by emailing us at secure-feedback@homeaway.com or via the feedback links on all of our sites. While we don’t respond to every email we get, we do READ every one. 


If you want to learn more about our vision for HomeAway Secure Communication, check our FAQ here.


And please sign up for the Secure Communication group on Community from HomeAway  to join the discussion – we’ll post updates there as we go forward.


What can I do now to fight phishing?


We all have to pull together to fight phishing. HomeAway has worked hard to educate the industry via emails, messages on our website, and via the Security Center. We continuously invest in technology to actively monitor fraud, to surface suspicious activity, and to harden our systems and protect our customers. More recently, we have introduced new products, such as ReservationManager and Traveler Profiles, and processes such as Phone Verification to support safety.


Here are a few steps you can take now to join in the fight:


  1. Educate yourself – visit our Security Center to learn about phishing
  2. Read our FAQ to learn how to spot fraudulent inquiries
  3. When you receive a suspicious inquiry or email, please let us know
  4. Accept safe payment methods like those offered through ReservationManager
  5. Include an up-to-date phone number on your listing. We recommend that travelers call the telephone number published on your property listing page to confirm their reservation and payment details
  6. Use two-factor authentication on your email accounts. See this article on how. http://www.codinghorror.com/blog/2012/04/make-your-email-hacker-proof.html
  7. If you list on vrbo.com or homeaway.com - log into your dashboard to check your inquiries to make sure you (and not a phisher) are receiving your inquiries.
    Never enter your email password on any webpage via a link sent to you by email, or even if a login page that looks like your email provider’s website pops up unexpectedly.  Always go to the email provider’s website to log in
  8. And don’t ignore warning signs or red flags - if you have a bad feeling, it never hurts to double check


Together we can fight this threat to the vacation rental industry, and we’re counting on you, just like you count on us.



Tom Hale

Chief Product Officer

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