When you're ready to send your deposit refund check after you have confirmation from your housekeeper that there was no damage or theft, it is helpful to include a letter for your guests. Handwritten notes add a nice, personal touch. You could also include a business card or magnet so your renters can contact you again.
Similarly, if you refund the security deposit via credit card, you might want to send your renters a quick e-mail to let them know.
Your name
Your address
Your city, state, ZIP
Your phone number
Your e-mail address
Your webpage address
Today's date
Dear Mr. and Mrs. Renter,
Thank you for choosing our condominium for your vacation. We hope that you had a pleasant stay. The condo was left in good condition; therefore, enclosed you'll find your $200 deposit refund.
If you wish to rent again, just call or e-mail me. I will start taking reservations for next year in September. I do book up quickly so just keep that in mind if you're set on particular dates.
Looking forward to hearing from you again.
Thanks again!
Mr. and Mrs. Vacation Homeowner
