After you've screened your potential renters over the phone and verbally confirmed your rates and available dates, you'll want to put it in writing with an e-mailed booking confirmation, an invoice, and a copy of your rental agreement for your guests to sign.

To do so, you'll need to get the following information from your guests:

□ Name:
□ Address:
□ Home phone:
□ Cell phone: (that guests will be bringing with them on the trip)
□ Email:

□ Number of adults:
□ Number of children:
□ Number of pets:

□ Check-in date:
□ Checkout date:
□ Estimated arrival time:
□ How are you arriving? (Plane/Car/Boat)

□ Special requests: (Baby gear rental, etc.)

□ Payment method: In addition to confirming the amount of the reservation deposit, you'll
    want to confirm how (credit card, check, or another method) and when the balance will be
    paid.

    (For more information about methods of payment, see The specified article was not found..)

□ Payment schedule: Typically you should break the payment up into at least two equal
    installments. You should receive the first payment about 60 days prior to the rental date,
    and receive the final balance between 14 and 30 days prior to the rental date. This
    provides plenty of time for funds to clear before you send directions, keys, or lockbox
    codes.  You can explain the schedule in your booking confirmation, but you should send a
    detailed invoice as well.

□ Convert to a PDF: Before e-mailing your invoice, you should convert the document to a
    PDF file. PDF files are easier to open across platforms and operating systems, and guests
    cannot easily change the contents of the documents themselves.